Start here

One shift workspace, from field notes to signed handover

This first prototype digitises the inspection and handover structure provided for the pilot site. It is designed for fast supervisor entry on a phone, tablet or laptop.

Pilot workflow

Capture once, use throughout the shift

1Set up shiftDate, crew, supervisors and operational context

2Capture notesTyped notes, voice recording and reviewed transcript

3Inspect and recordSite checklist, defects and corrective actions

4Record performanceDig units, dozers, material movement and delays

5Review and signHandover summary, actions and acknowledgements

Safety control

Nothing is assumed

Items remain visibly unanswered until a supervisor records a response. Concerns require a comment and can create a tracked action.

Original notes remain visible
Inspection status is explicit
Actions retain owner and due date
Final report requires sign-off

Step 1

Site setup

Pick the site. Its fleet, dumps and material come with it, so nothing here gets typed twice.

Date Shift Crew Outgoing supervisor Incoming supervisor

Step 2

Notes and voice capture

Keep the supervisor’s original account alongside any later structured entry.

Original input

Rough shift notes

Typed or pasted notes

Voice

Record a shift summary

Ready

00:00

Tap to start. Audio remains in this browser session in the prototype.

Reviewed transcript

Production rule: reports will only use reviewed transcript text or explicitly completed form fields.

Step 3

Pre-shift and communications

Capture the shift rating, critical communications and previous-shift issues.

Previous shift

How was the last shift rated?

Communications

Items discussed or handed over

All items require a response

Step 4

Supervisor pit inspection

Record each item as satisfactory, concern or not applicable. Concerns require supporting detail.

Step 5

Production and equipment

Digitised from the pilot site’s dig-unit and material movement summaries.

Events

Dig-unit downtime and delay summary

Equipment	Down at	Reason	Online at

Timeline

Bucket timeline summary

Equipment	1st bucket start	Last bucket before crib 1	1st bucket after crib 1	Last bucket before crib 2	1st bucket after crib 2	Last bucket end shift

Performance

Dig-unit performance summary

Equipment	Start SMU	End SMU	Coal loads	NAF loads	PAF loads	Coal BCM	Waste BCM	Rate BCM/h

Material control

NAF dumping summary

Equipment	From RL	Cover class	Haul to cell	Dump zone

Step 6

Mining shift handover

Consolidate the operational position for the incoming supervisor.

Required discussion

Handover checks

Incidents, previous 12 hours Shift issues Risk management / JSEA / geotechnical issues General business Drill preparation required Survey required

Blasting

Shot status

Sleeping shot Firing date / time

Additional notes

Sketch or diagram

Written notes

Use a mouse, stylus or finger. The sketch is stored with this local draft.

Step 7

Corrective actions

Concerns from the inspection appear automatically. Add any further handover actions below.

Action register

Open and completed actions

Step 8

Evidence register

Attach evidence to the operational area it supports. Entries are included in the printable report.

Photos and notes

Shift evidence

Use photos for the dig floor, dump, inspections, production events, handover, or actions. Images are limited to 3 MB each for local storage.

Step 8

Review, acknowledge and export

The report below is assembled deterministically from the completed fields. AI drafting is intentionally not connected in this prototype.

Acknowledgements

Supervisor sign-off

Outgoing supervisor Name Date / time I acknowledge the accuracy of this report to the best of my knowledge.

Incoming supervisor Name Date / time I acknowledge receipt and responsibility to communicate this handover.

Inspection sign-off Name Date / time I have reviewed the inspection responses and corrective actions.

Superintendent / safety review Name Date / time Actions have been reviewed and entered into the approved site system where required.